Less paper, fewer phone calls.
- Accounting & assemblies built in
- Owner & tenant portals
- €25.00 / unit / year
- EU data protection
Ten spreadsheets become one place.
Owners phone and email about the same few things: where a document is, and whether the defect they reported was ever dealt with. While the answers are spread across inboxes and spreadsheets, that work never ends.
Condomana keeps buildings and owners, the accounting from the economic plan to the annual settlement, assemblies and the resolutions register, shared documents and the defect list in one place. Owners check it themselves in their portal, so the questions stop arriving by phone.
- One source of truth
- Everything in one place
- Owners serve themselves
- One price per unit
The same work, without Condomana and with it
Ten jobs that fill a manager’s week, each shown as it is commonly done today and as Condomana does it.
Economic plan
The classic way
Last year’s Excel, saved under a new name. One dragged formula and every advance payment is wrong for a year.
With Condomana
Budget each cost type and Condomana computes every unit’s advance payments. Approval fixes the year’s schedule.
Annual settlement
The classic way
Two days of tabbing between bank statements, an invoice folder and a workbook nobody else can open.
With Condomana
Drafted from the year’s bookings and apportioned by your keys. Approval freezes the figures owners receive.
Booking an invoice
The classic way
Supplier, invoice number, date and amount typed in by hand. Once per invoice, all year.
With Condomana
AI reads the invoice out for you to check. You correct it and book it; the AI never books on its own.
The owners’ meeting
The classic way
Majorities worked out on paper in the room, and re-argued by email the week after.
With Condomana
Every agenda item carries its basis (per head or by ownership share) and its majority; closing the item computes the result.
Resolutions register
The classic way
A Word file last updated in 2023, so the statutory record is not there when a buyer asks for it.
With Condomana
Gapless and continuously numbered, append-only: challenges and corrections are annotated, never overwritten.
A defect is reported
The classic way
A phone call, then an email, then “I’ll get back to you”, and the photo arrives three days later.
With Condomana
Owners report it in the portal with a photo, and it lands on the building’s list with a status everyone can see.
The owner phone calls
The classic way
The same handful of questions, all week, always in the middle of something else.
With Condomana
Documents, defects and news are one login away in the portal, so the questions stop arriving by phone.
Finding a document
The classic way
Folder stack, USB stick or cloud folder: “where was that again?”
With Condomana
Full-text search across everything, filed against the building and the unit it belongs to.
Maintenance falling due
The classic way
The lift service is remembered when the invoice arrives, or when the inspection is failed.
With Condomana
Scheduled once, and Condomana raises the ticket every time it comes round, so nothing slips.
What you actually pay for
The classic way
Per-seat licences, a setup fee, and a surcharge for the owner portal.
With Condomana
One price per unit under management, per year. Invited managers and owners are always free.
As at October 2026. The “classic” column describes how this work is commonly done without software of this kind. It does not compare Condomana with any particular product.
What a condominium needs done through the year
The records, the accounting, the assemblies and the upkeep, plus a portal that owners and tenants use themselves.
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1
Step 1
Properties, units & owners
Every building and unit with its ownership shares and current owners, recorded once and kept up to date.
-
2
Step 2
Accounting
The economic plan becomes each unit’s advance payments, and the annual settlement is drafted from the year’s bookings. Both are exact to the cent and cannot change once approved.
-
3
Step 3
Assemblies & resolutions
Run the owners’ meeting with weighted votes and majorities computed for you, and record every outcome in a gapless resolutions register that can only be added to.
-
4
Step 4
Defects & maintenance
Report a defect and follow it from open to handled, assign a contractor, and let recurring maintenance raise its own tickets when they are due.
-
5
Step 5
Documents & announcements
Share each document with exactly the owners entitled to see it, and post announcements to one building or several, as a digital noticeboard.
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6
Step 6
Owner & tenant portals
Owners see their building’s documents, defects and news, the things they phone you about today. Owners who let can invite their tenants in too.
Data protection and records you can rely on
30 days to try it out
With your own properties, without payment details and without choosing a plan.
Today
An account in a few minutes
Sign up, confirm your email address, get started. No credit card and no plan to choose.
In the first few days
Bring your data
Bring over your spreadsheets or the export from your current software. You do not have to type anything in.
Day 30
You decide
Every feature, without payment details. Nothing is charged automatically after the trial.
Moving a portfolio out of another system?
Get your rollout plan
Four questions, and the order of work comes back built around your answers.
One price per unit and year
You pay for the units you manage. There is no charge per seat, no setup fee and no fee for the owner portal, and invited managers and owners are always free.
Your price per year
€1,000
€25.00 per unit · per year · plus VAT
Parking spaces and storage rooms cost €5.00 each. Pay by bank transfer against a proper invoice.
Good to know
You can also hire the team behind it
Run Condomana yourself, or hire our team to connect it to the systems you already use and roll it out across your organisation. We stay involved through go-live and after it.
Integration
We connect Condomana to your existing infrastructure and software, for a one-off migration or for data that flows regularly.
Rollout & onboarding
For large condominium-management companies: data migration, configuration, staff training and a phased go-live.
Implementation & assistance
Hire us to set the software up and run it in, and we stay reachable afterwards.